Defined as a request for the production of documents, or a request to appear in court or other legal proceeding. A subpoena is court-ordered requiring an individual to act on the request, such as to testify or to present information. A person who receives a subpoena but does not comply with its terms may be subject to civil or criminal penalties, such as fines, jail time, or both.

Section 119.011(11), F.S., defines “public records” as “all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency.”

Section 257.36(5)(a), F.S., requires that each public agency appoint a Records Management Liaison Officer to serve as a primary point of contact. The RMLO works in conjunction with the State Library and Archives of Florida and the agencies Records Management program. This title is usually abbreviated and referred to as an RMLO.

Typical duties may include:

• Reports agency’s compliance statement annually to the Division.
• Helps ensure proper disposition of eligible records.
• Trains and advises agency staff in records management practices.
• Responds to questions from the public regarding agency records.
• Works with the Division to establish retention schedules.
• Inventories agency records.
• Participates in agency decisions regarding microfilming, imaging, storage and disposal.

More information can be found online from the Division of Library and Information Services: records-managementwebsite

Consult the General Records Schedules, made available online from the Division of Library and Information Services. records-managementwebsite

Rule 1B-24.003(10), Florida Administrative Code states that “prior to records disposition, an agency must ensure that retention requirements have been satisfied. The minimum requirements for each records disposition is the identification and documentation of the following: (a) Schedule number; (b) Item number; (c) Record series title; (d) The inclusive dates; and (e) The volume in cubic feet. A public record may be destroyed or otherwise disposed of only in accordance with retention schedules established by the [State Library and Archives of Florida].”

In order to meet requirements of Rule 1B24.003(10), Records Management requires all work locations to follow archive procedures. Only copies of an original document can be destroyed at the work location.

Records Management provides services to dispose of record copies, please contact us for more information. Records Management Phone: 407.317.3965 and E-mail: records@ocps.net

Contact the Records Management office at the location listed below.  You can also call or email the office.

Records Management Office
6501 Magic Way, Bldg. 500
Orlando, FL 32809
Phone: 407.317.3965
Fax: 407.317.3703
E-mail: records@ocps.net

Contact the Records Management office at the location listed below.  You can also call or email the office.

When an active or former OCPS employee requests their own records, the first initial request and items produced are at no charge. Fees occur when multiple copies of an item are requested for employee records.

Records Management Office
6501 Magic Way, Bldg. 500
Orlando, FL 32809
Phone: 407.317.3965
Fax: 407.317.3703
E-mail: records@ocps.net

Please call the Records Management office at 407.317.3965 or email a request for update at records@ocps.net.  A specialist can provide updated information on Employee, Subpoena, Public or archive record requests.

All student records are handled at the school level, please visit any OCPS school for student transcripts.

• Transcript Printing Memo 

Reference information located on the Records Archiving page,Records Archiving.

Use the Internal Records Request Form to request archived Employee, Student, and District records.  You can also request archived boxes belonging to your work location using this form.