A. OCPS Intranet →  Departments → Property Accounting → Forms

    A. To contact the Property Accounting Department, send an e-mail to propertyaccounting@ocps.net. Additionally, contact information for Property Accounting is listed on the Property Accounting internet site under the Our Staff link.  

   A. A stand-alone piece of furniture, machinery, or equipment, valued at $1,000 or more including shipping and installation, and has a life expectancy of more than a year. Capitalized fixed assets are maintained in SAP and inventoried annually. 

A. In the cases of an administrative change, such as a new principal assignment, the district will conduct an audit at your school for you. This is a district audit and covers 100% of the location's assets.

A. The school principal or the senior department administrator. 

A. The Property Custodian (School Principal or Sr. Director) designates both roles for their fixed  assets inventory account.

A. Access SAP transaction ZF146 and print a report listing the assets that need a duplicate tag. Send the report to propertyaccounting@ocps.net requesting the duplicate tags. Instructions on how to use transaction ZF146 can be found at OCPS Intranet →  Departments → Property Accounting → SAP Transactions.

A. PROP2 is used to record asset acquisitions outside of the established procurement process. These include asset donated to the school or assets purchased with internal funds. PROP2 form is also used to record existing assets that have been replaced under active warranty.

A. Aside from the initial serial number entry, corrections to the serial number of an existing asset are processed by the property accounting department. E-mail propertyaccounting@ocps.net with the FA#, the new serial number, and photos of each. In the case of warranty replacement, also include a signed PROP2 along with vendor documentation supporting the replacement.

 A. PROP3 is a property form listing the fixed assets per specific location (room). This form is used internally to keep a current record of the assets in each location at your site. The form should be updated by the property manager (or designee) at minimum once per year or every time an asset changes location. PROP3 forms should be available for review if requested by auditors. 

    A. No.  Management Directive A13 provides guidance on the usage of Purchasing Cards. 

A. Complete the SAP Security Request form and process a help ticket  for  Applications or Software indicating that you need access to the OCPS: Property Manager – School or Department role. 

A. Visit the Fixed Asset Specialists listing under Property Accounting →  Our Staff for a listing of work sites and their assigned fixed asset specialist. You may also send an e-mail to propertyaccounting@ocps.net and your Fixed Asset Specialist will respond to you.