Special Watch is a service provided by the District Police if your school campus or facility is unable to be secured after hours, or is the subject​ of repeated offenses i.e. trespassing, theft etc.  Special Watch provides extra patrols of your campus or facility until the on-going security issues has been resolved. To request your school or facility be placed on Special Watch, please call the District Police Communications Center, 407-317-3333, Tell the Communications Officer the conditions for the Special Watch and any specific details helpful for our Security teams to look for, as well as time of day service is needed . Through this District Police initiative,  our Security teams will make deliberate checks of your site in an effort to maintain your safe working and learning environment.
 

If your school or facility needs information regarding drills or training for a specific drill they should contact the Safety Department or Emergency Management Department for additional information or training. When conducting drills at your campus or facility, always notify the Communications Center at least 1 hour before any scheduled drill. The communications Center is operated 24 hours a day 7 days a week and can be reached at 407-317-3333 or Cisco # 2003333. 
 

When a school or facility is wanting to secure law enforcement services for off-duty events you may work through your OCPS District Police Commander who can assist you in the coordination of these services.  Please know that many agencies have a mandatory minimum number of hours and depending on the type of event, some agencies will have a policy on the number of law enforcement officers that must present for officer safety purposes.  Examples are:  Sporting events, venue size or type of crowd expected to name a few.

Your bookkeeper should be able to secure outside security for special events through our established contract vendor list.  The process does take some time so please plan accordingly.  Be sure to have details of the event such as: Date, times, type of event, the purpose for having extra security, how many security officers you are requesting and the duration of the event.  Also, please remember to have these officers arrive early in order to deal with pre and post event issues such as parking, registration and any last minute changes to the event.
 

All visitors, volunteers, and vendors visiting an OCPS school or facility will need to provide a driver’s license, state ID, passport, or other form of government issued photo identification showing proof of name, picture, and date of birth (this can be from any country). What is the process you can expect?

• Visitor will arrive at any OCPS school or facility.
  • They will proceed to the front office.
  • They will present a government issued photo identification to the front staff.
  • They will advise the location to which they are going.
• Scan the identification card into the visitor system, or enter it manually if it is a passport or other form.
• Confirm the information scanned correctly.
• Once cleared a visitor badge will print.  
• Return the identification to the visitor along with the printed badge and advise them they need to wear the badge throughout their visit and to return the badge before they leave.
• The visitor will proceed to their destination.
  • At the conclusion of their visit they should return to the front office and hand in the badge.
• Take the badge and thank the visitor for their visit.
• Click on “view visitors” and sign the visitor out of the system.

If you are having issues with the system hardware or software please contact Raptor support at 1-877-772-7867.

All OCPS staff visiting an OCPS school or facility that they are not assigned to will need to provide their OCPS Badge.  If they do not have their OCPS badge with them, follow the non-OCPS visitor process.  What is the process you can expect?

• OCPS staff member not assigned to your location will arrive at your school or facility.
• They will proceed to the front office.
• They will present their OCPS employee badge.
• They will advise the location to which they are going.
  • The identification card will be used to manually enter their first name, last name, and the generic birthdate of 01/01/1900 into the visitor system.
• The front staff will return the OCPS employee badge to the employee.
• Once entered into the system they may proceed to their destination.
  • At the conclusion of their visit they will need to return to the front office.
• Click on “view visitors” and sign the employee out of the system.

If you are having issues with the system hardware or software please contact Raptor support at 1-877-772-7867.

All OCPS staff visiting an OCPS school or facility that they are not assigned to will need to provide their OCPS Badge. If they do not have their OCPS badge with them they will need to provide a driver’s license, state ID, passport, or other form of government issued photo identification showing proof of name, picture, and date of birth. What is the process you can expect?

• Proceed to the front office.
• Present OCPS employee badge.  If you do not have your badge you must present a government issued photo identification.  
  • The identification card will be used to manually enter your name into the visitor system
• Advise the location you are visiting.
• The front office staff will return your employee badge.
• Once entered into the system you may proceed to your destination.

At the conclusion of your visit you will need to return to the front office so that they may check you out of the system. 

OCPS provides and contracts with county and municipal law enforcement agencies SRO services to the schools.  The assignments are generally as follows, but subject to negotiations with District partner agencies: Two (2) officers at each high school, one (1) officer at each middle school, one (1) officer for every elementary school and K-8 school (ESE schools are assigned as needed).

If you have any questions or issues with the SRO services, please contact the OCPS District Police at 407-317-3333 or extension 200-3333.

Weapon screening are a Superintendent and School Board driven initiative.  The schools identified for screening through randomization and/or actionable intelligence.  OCPS District Police is responsible for the selection, implementation and governance of each weapon screening conducted. 

If you have any questions or issues with the process please contact the OCPS District Police at 407-317-3333 or extension 200-3333.
 

Uniformed Officers may respond to incidents. They are also available for the following services:

• Arrival and dismissal of schools
• School bus stops and issues
• Places where school board business is being conducted
• School field trips
• Athletic events

If you have any questions or issues with the process please speak with a Police Commander.

No later than five (5) days prior to the special event or athletic event, a request will need to be submitted to the OCPS District Police Chief or Learning Community Commander.  The OCPS District Police will review the request and provide an appropriate response meeting the safety and security needs in accordance to the district’s mission, goals and objectives.

The Uniform Officers will engage in some form of action when any complaint, concern, criminal activity or incident is brought to the Uniform Security Officer’s or department’s attention. Such action may include but not be limited to:

• Respond and be a visible presence in order to provide deterrence.
• Respond and provide de-escalation activities of incidents.
• Respond and perform on-scene investigations of incidents to include:
  • Interviews of witnesses.
  • Photographing of evidence.
  • Writing detailed reports documenting the incident.
• Respond and coordinate resources such as:
  • Assisting OCPS District Police and external law enforcement and/or public safety agencies.
  • Contacting the appropriate department in Facilities.
  • Providing guidance with contracted security personnel.
  • Ensuring locations are secured post incident to continue continuity of business.

If you have any questions or issues with the process please speak with  a Police Commander.

Emergencies can occur anywhere in the district. Upon onset of the emergency or incident and immediately following the first response notification, staff will contact the District Police Communications Center at 407-317-3333 or extension 200-3333. The District Police Communications Center Operator will document the incident, and if necessary or upon request, dispatch district resources.  When an incident is concluded, it is required of your location to contact the District Police Communications Center to provide final incident details.

If you have any questions or issues with the process please speak with the principal or director at the location.

To order additional, or replacement covers, please follow the below procedures.

Contact the vendor, Belmar Shade and Blind Corporation to discuss quantity needed, vision panel measurements, etc.

- Office 1-800-624-1695
- Shelter Shutters

Once you have obtained a quote, create a free text shopping cart in iBuy and use vendor number 145386 - Belmar Shade & Blind Corporation

- Product Category: 52131700
- Use 'NOCONTRACT' for Req. Tracking number (Bid number)
- Use the proper funding accounts for your school
- Attach your quote to your chopping care as usual