Payments made to employees performing additional duties outside of the normal work schedule.

A manual entry processed by Payroll Services. These entries are usually done at the request of the Payroll Preparer at the worksite to ensure accuracy in the payment process.

Accrual: Twelve month classified employees shall begin accruing annual leave on their first anniversary date. An employee shall receive credit for five days at this time if he/she is in the 12 month position on the anniversary date. Annual leave thereafter is credited at the close of each month. The accrual rate is based on the hours worked per day and the number of years of service the employee has been with OCPS. Annual leave may not be used until earned, unless approved in advance by the Superintendent. To be eligible for a monthly update, an employee must receive pay for 10 days in the given month and be in an active status on the last work day in the given month.

Maximum: 12-month classified employees may retain a maximum of thirty (30) days. Any credited leave beyond thirty (30) days will be removed at the end of each calendar year when December 31 falls in the attendance period of said check.

Termination: An employee who leaves his/her employment for any reason shall receive payment for all of the annual leave accrued through his/her last duty day up to a maximum of thirty (30) days.

Accrual: 12-month instructional employees shall begin accruing annual leave after thirty (30) days of employment. This shall be credited at the end of each month. The accrual rate is based on the hours worked per day and the number of years of service the employee has been with OCPS. To be eligible for a monthly update, an employee must receive pay for 10 days in the given month and be in an active status on the last work day in the given month. 

Maximum: 12-month instructional employees may retain a maximum of thirty (30) days. Any credited leave beyond thirty (30) days will be removed at the end of each calendar year when December 31 falls in the attendance period of said check. 

Termination: An employee who leaves his/her employment for any reason shall receive payment for all of the annual leave accrued through his/her last duty day up to a maximum of thirty (30) days.

Accrual: Non-Grandfathered 12-month professional instructional employees shall begin accruing annual leave after thirty (30) days of employment. This shall be credited at the end of each month. The accrual rate is based on the hours worked per day and the number of years of service the employee has been with OCPS. To be eligible for a monthly update, an employee must receive pay for 10 days in the given month and be in an active status on the last work day in the given month.

Maximum: Non-Grandfathered 12-month professional instructional employees may retain a maximum of thirty (30) days. Any credited leave beyond thirty (30) days will be removed at the end of each calendar year when December 31 falls in the attendance period of said check.

Termination: An employee who leaves his/her employment for any reason shall receive payment for all of the annual leave accrued through his/her last duty day up to a maximum of thirty (30) days.

Accrual: Administrative 12-month employees shall begin accruing annual leave after thirty (30) days of employment. This shall be credited at the end of each month. The accrual rate is based on the hours worked per day and the number of years of service an employee has with OCPS. To be eligible for a monthly update, an employee must receive pay for 10 days in the given month and be in an active status on the last work day of a given month.

Maximum: Administrative 12-month employees may retain a maximum of sixty (60) days. Any credited leave beyond sixty (60) days will be removed at the end of each calendar year when December 31 falls in the attendance period of said check.

Termination:  An employee under 55 years who leaves his/her employment for any reason shall receive payment for all of the annual leave accrued through his/her last duty day up to a maximum of sixty (60) days.  An employee who is 55 years or older in the year of retirement/termination, enters DROP/Retire/terminate from the District, and has a value of vacation leave of $1,500 or more, the vacation leave payout will be sent to BENCOR 401(a).  Refer to the Administrators Vacation Payout to BENCOR 401(a) section of our website for more information.  

The total dollar value an employee is entitled to receive if they work the entire contractual year. Annual salary appears on instructional and administrative paystubs.

An employee pretax benefit plan offered by OCPS pursuant to Section 125 of the Internal Revenue Code.

The total deductions taken for the calendar year, not the school year.

The name of the work location for an employee's primary job. A four (4) digit number is assigned in SAP. Each paystub will be delivered to that location.

The date the paystub is issued. Paystubs are issued biweekly, on Wednesdays. We recommend that each employee have a copy of the payroll calendar to assist in planning and budgeting paychecks.

The amount of money that will be paid for days actually worked during the contractual year. For example, if an employee starts 5 days later in the year, the contract salary will be 5 days less than the annual salary. Contact salary appears on instructional and administrative paystubs.

OCPS has a unique relationship with Addition Financial. They offer OCPS employees valuable benefits. One benefit offered is an Addition Financial deduction from a paycheck. The employee determines the amount to be deducted from each paycheck. OCPS sends it to an account with Addition Financial.

For more information on this deduction, or a complete list of benefits and services offered by Addition Financial, visit them online at Addition Financial or contact them at 407.896.9411.

FASA dues are deducted from a paycheck, if an administrator employee chooses to join the union.

CTA and OESPA:
For more information about the benefits of being a union member, visit them at OESPA or Orange CTA or call them at 407.298.0756.

Dollar amount calculated by dividing the annual salary by the number of days worked (for Instructional and Administrative employees) or by multiplying the hourly rate by the number of hours worked per day (for classified employees).

The amount of money an employee receives per day.

The sum of money set aside for deferred payout for 10-month instructional employees.

The total amount of deferred money paid out to an instructional employee.

The section of the paystub that contains a detailed explanation of any deductions being taken from an employee's pay. These deductions maybe voluntary (elected) or involuntary.

An absence taken without pay during the pay period results in hours docked.

Double time hours are paid to classified employees. These are for hours worked in excess of 55 hours in a given work week.

A refundable federal income tax credit for low to moderate income working individuals and families.

The name shown on the paystub is the name that will appear on all wage documents, such as the W-2 and unemployment information. It is important that the name be the same as that shown on the social security card. If an error exists, complete a Request for Change in Permanent Record form, which is located on the Employment Service's web site.

The section of the paystub that shows insurance and retirement premiums paid by Orange County School Board on an employee's behalf. This information is for the employee's records. This contribution is not deducted from the paycheck.

Each employee must complete a Form W-4. This determines how much federal income tax is withheld.

The employee tax rate for social security is 6.2%. Social security is deducted at 6.2% of the total gross earnings, less any pre-tax deductions, Section 125 of the Internal Revenue Code (cafeteria insurance plans). Social security is a required deduction for all benefited employees. Exception: Non-Benefited, hourly employees see FICA Alternative (OCAS) under the Miscellaneous Deductions.

FICA Alternative is a Social Security Alternative plan. It is a required deduction for all OCPS non-benefited employees. Under the 401(a) FICA Alternative Plan, an employee contributes 7.5% of their compensation on each paycheck to an individual account held by BENCOR. The deduction for FICA Alternative is taken before Federal Withholding is calculated, which reduces the current income taxes. For more information, contact Payroll Services at 407.317.3260. Once an employee enters a benefited position, or terminates employment with OCPS, an employee may request distribution of all funds being held by BENCOR. To request distribution of this money or to receive a brochure detailing further information about this plan, contact Bencor at Bencor Plans.

Details:
The total (fiscal) deductions taken, for deferred pay, for the school (fiscal) year.

A garnishment is an involuntary deduction. It is not optional. If Payroll Services receives a court ordered garnishment, they are required by law, to comply with the order. In most cases, it is the responsibility of the courts, not OCPS, to notify the individual being garnished. Garnishments include Child Support, Alimony, Student Loans, Bankruptcies, Tax Levies and Creditor garnishments. If further information regarding garnishments is needed, contact Payroll Services at 407.317.3260 option 5 and then option 3.

Employee's total income before all deductions on a paycheck; also referred to as Total Income.

The rate paid per hour. This rate is determined by Compensation. Any questions regarding the rate of pay must be directed to Compensation at 407.317.3387.

Insurance deductions are taken from 20 paychecks per year, according to the Deduction Schedule. Changes or additions to insurance plans can be made during open enrollment in May/June. Any questions regarding insurance deductions must be referred to the Insurance Department 407.317.3245.

Medicare is deducted at 1.45% of the total gross earnings, less any pre-tax deductions, Section 125 of the Internal Revenue Code (cafeteria insurance plans). Medicare is a required deduction for all employees, benefited and non-benefited.

This line is a summarized total of all elected deductions. The itemized list of these deductions is on the right side of the check entitled Detail of Miscellaneous Deduction.

This amount is calculated by subtracting all taxes and Deductions from the Total Income section on the paystub.

Shows the attendance dates being reported on a particular paycheck. To review a list of all pay periods, print the payroll calendar for your payroll area.

A double digit number assigned to identify the number of days/months worked in the primary position.

• 71 PIT – 217 days
• 71 OPT – 217 days
• 81 12 Month
• 82 196 days
• 83 CLD – 186 days
• 83 EPI – 188 days
• 84 191 days
• 85 196 days
• 87 191 days
• 93 197 days
• 94 PIE – 228 days
• 97 260 days

Schedule of check dates, pay period dates, work days, non-work days and holidays.

The amount calculated for a bi-weekly paycheck.

All employees are given 6 days of personal leave per fiscal year. Personal leave is also deducted from the sick leave balance. If a negative personal leave appears on the paystub, contact the work site payroll preparer.

An arbitrary number assigned to each employee upon hiring. It is recommended that this number be memorized, as it is the easiest way for district personnel to access your records.

Defines the position type (classified, administrative or instructional) and the number of hours worked per day.

A two digit number that defines the number of days and the number of months worked per year.

• Tax Sheltered Annuities – Deductions that are taken from gross wages prior to Federal Withholding, thus reducing the amount of current income tax.
• Insurance – Pre-tax insurance deductions that are taken from gross wages prior to Federal Withholding, FICA and Medicare taxes, thus reducing the amount of current tax liability.

The hours paid in the current pay period. This does not include overtime hours.

The dollar amount calculated for the bi-weekly paycheck.

For information regarding Retirement options, contact Retirement Services at 407.317.3227.

Pay adjustment from a prior pay period. This amount may be a positive or negative amount.

An employee may not elect to have money deducted from their check and put towards savings bonds. For more information regarding savings bonds, visit Treasury Direct online at  Treasury Direct Gov.

Employees receive 1 day of sick leave per month worked; 10-month employees receive 10 sick days per year, 12-month employees receive 12 sick days per year.

Straight overtime hours for instructional employees are hours worked outside the primary position (in a multiple position). Straight overtime hours for classified employees are hours worked beyond the normal scheduled week, up to 40 hours in a Thursday through Wednesday work week.

Additional salary for which an employee performs extra duties and/or responsibilities before, during or after the regular workday.

Deductions can be taken for a Tax Sheltered Annuity (TSA) as long as the account is with an OCPS Authorized Vendor. For complete information about Tax Sheltered Annuities 403 (B) (7) Plans and the 457 Plans, contact Retirement Services at 407.317.3227.

Once a TSA account has been opened with an authorized vendor, all applicable forms must be completed and submitted to the Office of Retirement Services.

TSA deductions are taken from every check issued to an employee, including summer paychecks. Any questions regarding TSA's, should be directed to Retirement Services at 407.317-3227. The TSA Consulting Group may also be contacted at TSA CG.

Time and one half hours are paid to classified employees. These are hours worked in excess of 40 hours but equal to or less than 55 hours in a work week.

Combined earnings on a paycheck; also referred to as gross pay.

This money is deducted from each paycheck for Federal Income Taxes. It is sent to the Internal Revenue Service. The amount deducted is driven by the status claimed on the W-4 form.

The OCPS work week is from Thursday through Wednesday. These are days used to calculate overtime.