Our Focus

To ensure accurate and timely payment of approved vendor invoices in compliance with district policies & procedures, state and federal laws. Our department strives in providing quality customer service while facilitating district goals.

Our Purpose

To provide the internal/external customer with guidance, direction and clear information while working on improving operational efficiencies where applicable within the vendor payment process.

What We Do...

• Pre-Audit and Post Vendor Invoices

• Pre-Audit and Reimburse Travel Expenses

• Process Purchasing Card Payments

• Generate Weekly Vendor Checks and Post Audit Payments

• Reconcile Vendor Statements to Payments

• Reconcile Liability Postings to Vendor Receivables

• Perform GR/IR Account Maintenance

• Prepare Abandoned Property Reporting

• Prepare 1099-Misc. Forms and IRS Backup Withholding

• Recognize National Accounts Payable Week

How to Utilize your P-CARD to Generate Revenue while Achieving District Goals

Did you know that STAPLES is a part of the Equal Level Marketplace where you can register to use your P-CARD for direct purchasing as opposed to the timely process of shopping carts/purchase orders?

Click on the Procurement link located on the right side of this page to learn more. Once on the Procurement page, click on Equal Level Marketplace under quick links then click on the Equal Level Marketplace and Staples link. 

Using your P-card for purchases that do not exceed $999, will not only save you time, it'll also save time for the departments involved in the shopping cart/purchase order process which meets the efficient operations district goal. You'll also be generating additional revenue when using your card which is applied back into the classrooms. Be sure to review Procurement policies pertaining to allowable purchases