Entering the correct bank account and routing number is the employee’s responsibility. If incorrect account information is entered, the employee must notify Payroll Services immediately.
Process to Correct an Error: The process to correct an error begins by the District requesting the funds back from the bank that were sent in error. This process can take up to 5 business days. Once the funds are received, Payroll Services can reissue the payment to the employee in the form of a paper check. This reissue will not be direct deposit.
Bank Account Fraud: If an employee is a victim of fraud, an Emergency Stop Payment Request form must be completed, and these forms are processed the same day they are received. However, if the funds have already been sent to the bank, refer to the Process to Correct an Error section to request the funds back from the bank.
Paper Checks: Payroll Services will not release any paper checks until the employee completes the direct deposit process online.
Bank Account Closure: If your bank account is closed before updating your direct deposit online, refer to the Process to Correct an Error section to request the funds back from the bank. All online direct deposit accounts are inactivated when employees terminate the District.
Other Payroll Deductions: If you currently have funds deducted from your paycheck which are connected to an Addition Financial account that has been closed, the Addition Financial Payroll Deduction Authorization Form must be sent to Payroll Services to stop those deductions from going into that account.
Bank Account Changes: If you are making changes to your direct deposit online, do not close your existing bank account until you have confirmed that the funds have been deposited into the new account. It is highly recommended that you make any online changes approximately two weeks prior to your next scheduled pay date before you close your account.
By completing the online direct deposit form, you are authorizing the following:
I hereby authorize the School Board of Orange County to deposit all wages after deductions, directly into the account and routing number I entered online and agree that such credit to this account constitutes payment and receipt by me. The School Board reserves the right to recall funds sent in error and to interrupt or discontinue the Direct Deposit and issue paychecks to any and all employees. In addition, if funds are deposited to my account in error, I agree to be liable for restitution for all such amounts. By saving my direct deposit online, means I have read, understand and agree to be bound by this agreement.
Direct Deposit Payroll Procedures _ PDF
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